Emergency Management Training
Cost Audit
Note: For classes held at EMI, Participant pays airfare and Baggage Fees upfront and is reembursed by FEMA (about 6 weeks after class). Remaining cost of Food ticket, Hotel cost (sometimes flight availablity required stay over prior or after for lower cost) is not reembursed by FEMA.
For classes at CDP and TEEX they pay airfare upfront. Only cost is travel food and baggage fees
2007-
· E-900 IEMC Recovery and Mitigation – EMI (August)
§ Airfare 4/30/07 $444.59 (Orbitz)
§ Food Ticket 9/14/07 $94.50 (This class was in Aug, why did it take so long to post)
§ Reimbursement 11/27/07 ($444.59)
2008 -
· E-901 IEMC Planning and Response – EMI (February)
§ Airfare covered by AA Frequent Flyer miles $10 fee – 11/19/07
§ Food (cannot find entry) $97.50
· Continuity of Operations Planning TTT – Richland (April)
Similar to B/E/L 550: Continuity Planners Train-the-Trainer Workshop
§ Hotel $160.04 (Orbitz)
§ Gas (City Vehicle) $51.62
§ Food $49.24
§ Minor’s Hamburgers $6.37
(Note: These cost are not reimbursed by FEMA)
· E-920 IEMC/ Haz Mat – EMI (June)
§ Airfare 4/21/08 $480.99 (Orbitz)
§ Hotel $132.34 (Orbitz)
§ Food 7/14/08 $108.61 (Ticket + Per Diem)
· Discussion Based Exercises (MEP) –EMI (Oct)
§ Airfare 9/18/08 $470.99 (Orbitz)
§ Hotel $107.89 (Orbitz)
§ Food 11/06/08 $136.21 (Ticket + Per Diem)
· Exercise Program Management (MEP)- EMI (Dec) ***
§ Airfare 9/18/08 $526.99 (Orbitz)
§ Hotel $102.31 (Orbitz)
§ Food 12/31/08 $128.01 (Ticket + Per Diem)
§ Baggage Fee 12/31/08 $30.00
2009 –
· Operational Based Exercises (MEP) – EMI (March)
§ Airfare $490.39 (Orbitz) Ledger shows $471.89 ?
§ Hotel was for National League of Cities Congressional Conference (Orbitz)
2010 –
· ICS Train the Trainer – EMI (Jan)
o (I could not get a clean URL as EMI is changing some courses)
§ Airfare 09/11/09 $506.40 (Orbitz)
§ Hotel 11/05/09 $85.17 (Orbitz)
§ Food 2/5/10 $133.23
§ Baggage Fee 2/5/10 $40.00
· Management and Supervision of Training (MTP 601) – EMI (March) ***
§ Airfare 10/13/09 $483.40
§ Hotel $66.14 (Orbitz)
§ Journal Entry 4/8/10 $217.92 Believed to be Hotel, Food and Baggage Fees)
· Managing Civil Action Threat Incidents ( now called Field Force Command and Planning )– CDP (March)
§ Baggage (combined with IC Hot) 5/07/10 $75.00
§ Food (See Above) $39.12
· Incident Command for CBRNE Incidents / HOT (2 classes)- CDP (April)
· Performance and Needs Analysis (MTP 602)- EMI (June) ***
§ Airfare 5/07/10 $492.83
§ Baggage 7/26/10 (2) $48.00
§ Food Ticket 7/26/10 $97.73
§ Food 7/26/10 $14.48
· Technical Emergency Response for CBRNE events – CDP (September)
§ Baggage 10/6/10 $50.00
§ Food 10/6/10 $16.60
· Instructor Training Credentialing – CDP (Dec)
2011 –
· Instructional Design (MTP 603) – EMI (Jan) ***
§ Airfare 12/22/10 $195.80 (Combined with $200 AA Voucher)
§ Baggage 2/8/11 $25.00
§ Baggage 3/8/11 $25.00
§ Food 2/8/11 $10.96
§ Food Ticket 2/8/10 $97.70
· Hazard Assessment Response Management – CDP (Feb)
§ Food 3/8/11 $14.04
· Enhanced All Haz IM /UC - TEEX (February)
§ Airline Rebook 3/8/11 $139.00
§ Food (2) 3/8/11 $10.06
· Course Development (MTP 604) – EMI (March 21-25) ***
§ Airfare 3/08/11 $242.80 (combined with $300 Delta Voucher)
§ Change Fee 4/05/11 $150.00 (class following week was canceled)
§ Hotel /Car 4/05/11 $101.97 (Rebook did not have flight on Fri – had to stay over)
§ Food Ticket 4/05/11 $97.70
§ Baggage (2) 4/05/11 $50.00
· Instructional Delivery (MTP 605) – EMI (June 27-30) ***
o NOTE: Cost Paid UP Front by Critical Times Consulting Pending Audit Completion
Total Airfare paid on city Credit Card $4465.68
Total Baggage Fees paid on card $343.00
Total Reimbursable cost (by FEMA) <$4748.56>
Balance paid by FEMA/DHS reimbursements -$60.12
(more paid to city than cost from reimbursable travel cost)
Total Cost (Training Only) through 6/01/11 $7800.44
Donations (in Ledger – Training Only)
11/27/07 E-900 RGH $444.59
5/08/08 FL $200.00
8/11/08 JW $100.00
12/31/08 MEP #1? RGH $470.00 (note: This was found in FEMA Account)
7/20/09 E-920 RGH $480.99 (note: This was found in FEMA Account)
3/02/09 MEP #2 RGH $526.99
4/29/09 MEP #3 RGH $505.39
5/20/09 Com. Metals $500.00
6/01/09 RGH $200.00
8/18/09 Com. Metals $500.00
10/21/09 Apply a Line $350.00
4/26/10 E-601 RGH $498.40
4/28/10 ICS –TTT RGH $506.40
8/23/10 E-602 RGH $515.80
8/27/10 RGH $500.00
3/07/11 E-603 / TEEX RGH $500.00
8/05/11 604/605 RGH $300.00
<$7098.56>
Note: There are at least 2 donations missing still at this time –a $700 cash donation from me made on or about 7/09 and a $500 cash donation from Commercial Metals around Sept/Oct 2009
2011 – Planned
o Executive Leaders Program – CHDS (April 11-15) Postponed to July due to Congressional Budget Battle
o IC/HOT Pilot – CDP (June 20-25) I am canceling this Due to time limitations
o Executive Leaders Program – CHDS (July 25-29)
o Executive Leaders Program – CHDS (Oct 17 -21)
2012 – Planned
o Executive Leaders Program – CHDS (Feb 6 - 10)
o Executive Leaders Program – CHDS (April?)
NOTE: To eliminate any issues on this, I am suspending the Mayor’s Travel Account and all cost will be paid out of pocket. What is appropriate to be covered by city will be submitted as a reimbursement.
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